How to Preserve & Protect Your Digital Media On-Site

protect your digital media with firesafe media vaultsWe live in a world of constant change and a rapidly expanding technological environment. Digital media is very quickly replacing paper records; in fact, many businesses now keep approximately 93% of their business documents as digital records, with only 30% of them ever committed to paper. While digital media is extremely convenient, it’s equally important to ensure that you’re able to protect your digital media and vital records. Not doing so could be the difference between business success and failure.

Digital media is fragile and can become unreadable in just a few short years if exposed to high heat, humidity, strong magnetic fields, or other adverse conditions during storage. Even in normal conditions, a hard drive typically only lasts about 4-5 years. If stored under proper humidity and temperature control, however, the lifespan can be increased to 15-30 years on backup tapes.

How Important Is It To Protect Your Digital Media, Really?

Still not convinced? Consider that improper storage of digital media could lead you to costly legal trouble. Corporate officers are ultimately responsible for protecting their organization’s vital records, no matter what form they’re in. Legislation from HIPPA and the Sarbanes-Oxley Act has attached large fines and in some cases even criminal punishment of up to ten years in prison for the failure to protect vital business documents, medical records, and digital media.  Failure to produce required information as outlined by Rule 26 of the Federal Rules of Civil Procedure will result in a summary judgment in the negligent organization, which could cost millions in compensatory damages and punitive fees.

fireproof vaults protect your digital mediaAnd we still haven’t covered the potential for natural disasters, theft, or tampering. Standard concrete vaults worked fine for paper records, but are ineffective for digital media or servers. They don’t protect against electromagnetic fields. In the event of a fire, escaping steam from the concrete will raise temperatures in the vault to 212° and relative humidity to a 100%; digital media is destroyed at temperatures greater than 125° and relative humidity above 80%. Concrete vaults also can’t be moved in case you move facilities, or just want to move the location of the vault. Many of them also can’t be installed on-site, which only increases your offsite storage spending.

So if you need to protect and properly store your digital media, but concrete vaults won’t cut it, then what are you supposed to do?

The solution is simple: modular, UL Class 125 spun ceramic fireproof vaults. Despite their name, they don’t just protect against fires and other natural disasters. The vaults provide precise humidity and temperature control; protect against electromagnetic fields with magnetic shielding; are pre-designed with integrated dust and vapor-resistant lighting, humidity control, and fire suppression systems that are not harmful to equipment, media, the environment, or employees; and are completely modular and lightweight so they can be installed on an upper floor or moved to a new location at any time.  Unlike concrete vaults, fireproof vaults are specifically designed for the protection of your vital digital media, servers, priceless archival items, and more.

Where Can I Learn More About Protecting My Digital Media?

Want to learn more? Southwest Solutions Group® provides design and installation services for specialized fireproof digital media vaults to ensure the protection of your vital records. We will also provide a free consultation to help determine if these vaults are right for you. For more information or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.

Share

Advantages of Using Vertical Lifts in Your Supply Chain

The concept of LEAN is simple: eliminate waste. And if you can eliminate waste in your supply chain, it will improve every other area in your facility. Vertical lifts are designed to automate storage and retrieval of all types of parts, tools, supplies, and inventory. This automation leads to many advantages. Check out the slide show below to see what you can gain from using vertical lifts in your supply chain.

Contact Us for More Information on Vertical Lifts

Southwest Solutions Group® offers design, installation, relocation, and maintenance services for vertical lifts. Contact us today to learn how automating storage and retrieval in your facility will reduce waste in your supply chain.

Share

3 Ways to Prevent Sick Building Syndrome

Reducing Symptoms of Sick Building Syndrome (SBS) Without The Cost

Contrary to popular belief, providing efficient ventilation, cooling, and heating, along with a safe, healthy, and comfortable working environment, doesn’t have to mean installing an expensive system or placing a conglomeration of different types of basket fans and panel aisle fans all around your facility that will eventually drive up your energy bills. And even still, Sick Building Syndrome runs rampant due to unventilated air—causing $7-$23 billion per year to the U.S. economy.

But what if you could keep your building comfortable year-round and reduce symptoms of Sick Building Syndrome with one integrated, cost-effective solution? Refer to the infographic below to see how HVLS large diameter fans, directional fans, and wind-driven exhaust turbines can improve your building’s comfort and with that your worker’s productivity.  Each fan provides benefits on its own, but each fan integrates seamlessly into a system with the others to give you the most bang for your buck.

gfy-infographic-final_12-29-14-rev1

 

Contact Us to Learn More and Get Started

If you want to learn more about how these ventilation systems can reduce your energy bills and provide a healthier, safer environment for your employees, we can help. We’ll even give you a free consultation to determine what type of fan or combination of fans would best suit your specific needs. Call us at 1-800-803-1083 or send us a message today and we can start developing a plan for you.

Share

How Mobile Workstations Solve These 5 Common Office Complaints

mobile workstations look like office cubiclesThe cubicle: something that we all dread once we enter the workforce. It’s been made fun of more times than I can count in popular media. Why? Because the cubicle symbolizes everything that we find wrong in today’s offices.

But as a facility manager, your hands are tied. There just aren’t enough options. So you resign yourself to living with the typical office complaints, knowing there isn’t anything you can do about them.

Until now. What if we told you there was a way to solve five of the most common office complaints:

  • Not enough conference rooms
  • No privacy in workstation
  • Lack of efficient and functional adjacency planning at workplace
  • Workstation is not flexible to accommodate ergonomics
  • Not enough storage/filing space in workstation

with just one product? What is this miracle product, you ask? Mobile workstations.

Mobile workstations may look just like cubicles, but there are some very big differences. First of all, the workstations, while strong and durable, are very lightweight. In fact, it only takes one person minutes to move or set-up a workstation. Second, they’re on wheels so you can roll them anywhere in your building – or even outside. Finally, you can add to the workstations whenever you want or fold them away when you aren’t using them.

But how does that solve your complaints? Let’s break it down.

Not Enough Conference Rooms

Workers need to meet for a variety of reasons. And to do so, they usually want a private area – a conference room. But as you know, people forget to schedule the room; they take up the room way longer than planned; or they use the conference rooms for other activities and leave no space for actual meetings.

With mobile workstations, you can set up a private meeting space in minutes – anywhere in your building, and it comfortably seats up to six people. So how does it solve your problems?

  • If people forget to schedule a conference room, they can roll out a mobile workstation and still have their meeting.
  • If one group takes up the conference room for longer than their scheduled time, the second group can opt to use the mobile workstation.
  • If the conference room is booked for another event, a meeting can still be held in the mobile workstation.

Now they might not solve every problem, but mobile workstations are definitely a cost-effective way to improve your office. Because your other options are to do nothing or spend a ton of money renovating your building.

contact us and solve your office's complaints No Privacy in Workstation

This might be the biggest complaint from workers. Everyone can see what everyone is doing, all the time. And with benching systems – basically just a table and chair – people are more exposed than ever. They might actually wish for a traditional cubicle.

Mobile workstations offer something your employees desperately want: walls. The mobile workstations have walls made of acrylic, laminate, whiteboard, or tack board that will give employees the privacy they crave.

Lack of Efficient and Functional Adjacency Planning at Workplace

This is a fancy way of saying that people who need to collaborate together aren’t located near each other. But with all the changes companies make, it’s tough for you to know exactly who needs to talk to each other and when they’ll need to be next to each other. One day the marketing department might want to be near sales, and then the next day the marketing department will want to work with the developers.

Traditional cubicles can’t handle these changes. And even though you can technically relocate everyone’s workstation, it can sometimes take days or even months to plan that kind of move. Of course by the time you’re finished, everyone will want to move again.

But if they’re using mobile workstations, the employees can relocate themselves. All you’ll need to do is give approval – not facilitate the actual move. Marketing can work next to sales one month, and then the next month move their workstations near the developers.

Even within teams people can move their stations around to facilitate collaboration. It’s all because the mobile workstations are so lightweight and sit on wheels.

Although you may have to focus more on space planning to help make these changes happen, using mobile workstations is a whole lot easier than hiring professionals to break down and set-up cubicles all the time.

Workstation is Not Flexible to Accommodate Ergonomics

Ergonomics are a big deal. Poor posture all day leads to injuries, which then leads to workers’ comp claims. And even if it didn’t involve money, you don’t want your coworkers to suffer and be uncomfortable. But with the one-size-fits-all philosophy of cubicles, there’s nothing you can do to improve ergonomics.

Mobile workstations are available with adjustable desks. And employees can move the desks so that they’re high enough for standing, which studies show is very good for their health.

Not Enough Storage/Filing Space in Workstation

There’s a lot of stuff we want to store at our desks: pens, files, paper, computer parts, food, personal items, chargers, etc. And sometimes it’s really nice to have a funny comic strip or a piece of sports memorabilia; just something to make the office feel like your own space.

But if you’re operating out of a benching system or a tiny cubical, it’s hard to store everything you need to get the job done and incorporate those little touches that show off your personality.

Using mobile workstations, there are no strict limitations to the amount of filing and storage space you’re allowed. There are many different options including slot wall

s, binder holders, file cabinets, bookshelves, paper trays, overhead cabinets, and so much more.

Ready to Solve Your Office’s Complaints?

All you have to do is click here to contact us about mobile workstations!

set up private meeting spaces

Share

The Newest Christmas Song: 12 Days of Storage

The 12 Days of StorageThe 12 Days of Christmas is such a great song to get you in the holiday spirit. But this year we decided to jazz it up a bit and give it a little twist. We felt that it needed some more realistic items (I mean turtle doves, milking maids, and lords a leaping are nice and all, but not something the modern business needs in their office!).

And with that…I present to you, the new 12 Days of Storage (with helpful links so you can learn more about each item)! Written by our very own Holly Gardner.

On the 1st day of Christmas my SSG rep gave to me…

One lateral file

On the 2nd day of Christmas my SSG rep gave to me…

Two IMS/document scanners and one lateral file

On the 3rd day of Christmas my SSG rep gave to me…

Three wire cages, two IMS/document scanners and one lateral file

On the 4th day of Christmas my SSG rep gave to me…

Four modular walls, three wire cages, two IMS/document scanners and one lateral file

On the 5th day of Christmas my SSG rep gave to me…

Five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file

On the 6th day of Christmas my SSG rep gave to me…

Six mail sorters, five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file

On the 7th day of Christmas my SSG rep gave to me…

Seven parcel lockers, six mail sorters, five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file.

On the 8th day of Christmas my SSG rep gave to me…

8 art storage racks, seven parcel lockers, six mail sorters, five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file

On the 9th day of Christmas my SSG rep gave to me…

9 used pallet racks, 8 art storage racks, seven parcel lockers, six mail sorters, five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file

On the 10th day of Christmas my SSG rep gave to me…

10 mobile shelves, 9 used pallet racks, 8 art storage racks, seven parcel lockers, six mail sorters, five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file

On the 11th day of Christmas my SSG rep gave to me…

11 handgun property bags, 10 mobile shelves, 9 used pallet racks, 8 art storage racks, seven parcel lockers, six mail sorters, five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file

On the 12th day of Christmas my SSG rep gave to me…

12 large diameter fans, 11 handgun property bags, 10 mobile shelves, 9 used pallet racks, 8 art storage racks, seven parcel lockers, six mail sorters, five stainless cabinets, four modular walls, three wire cages, two IMS/document scanners and one lateral file.

WE HOPE YOU ALL HAVE A MERRY CHRISTMAS!!!

Share
Contact Us!
girl with light colored hair with headset and smile on her face
1-800-803-1083
button with words click here
Join Our Email List
Sign Up Now
Videos
Follow SSG on Twitter