World Paper Free Day 2017 Encourages the Digital Office

Celebrate World Paper Free Day

World Paper Free DayThere’s a day for everything nowadays, even for reducing paper use. On November 9, 2017, World Paper Free Day encourages businesses to go completely paperless for just one day in an effort to raise awareness for the importance of a digital office and less reliance on paper documents. But for some businesses, going paperless even for a day might be impossible. If that applies to you, don’t worry. It may seem daunting, but starting the paperless transition can be fast, easy, and worry-free with the right techniques and equipment. That’s where we come in to manage all of your paper and digital information with quality and compliant scanning services.

Don’t worry if you’re still tied to paper. In fact, most digital offices still use paper processes in some form with a “paper-lite” office. For some records, it’s required to keep a paper copy. There is a long way to go before any business can be truly “paper-free,” but digitizing even just a portion of your documents can provide valuable time savings and efficiency boosts. Additionally, digital records are more environmentally-friendly than paper.

Starting the Transition to a Digital Office

Though establishing a digital or paper-free office has countless benefits, these benefits could mean nothing if digitized documents and processes aren’t implemented effectively. Every business has different needs, whether it’s a focus on accessibility, security, or compliance. Consequently, there is no “one size fits all” solution for digitizing documents.

That’s why we tailor our document scanning services to your needs, not the other way around. Our processes and scanning teams are completely HIPAA compliant and CJIS certified. Have documents that can’t leave your building? We’ll bring our team and equipment to you and scan your documents on-site. There is no need to provide your own scanning equipment, as we own multiple high-speed and high-quality scanners. Click here for more information about our document scanning services and processes.

World Paper Free Day is a great opportunity to start your transition to a business that is less reliant on paper documents. Have questions? We would be more than happy to help you determine if a digital office is right for you. Contact us today.

Contact Us

Southwest Solutions Group® provides document scanning and digitization services to help your transition to a modern digital office. Want to try before you buy? We will scan, index, and upload a box a box of your records for free. For more information or to speak with a document scanning specialist, call us at 1-800-803-1083 or send us a message today.

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IRS Section 179 Tax Deductions for 2017 Business Equipment

Don’t Miss IRS Section 179 Deductions

irs section 179 tax deductionsIt’s that time of year again! Don’t wait to take advantage of the IRS Section 179 tax deductions for new and used business equipment. To qualify for Section 179, you must finance and use the equipment by the end of the day on December 31, 2017. Read on for more information.

2017 Equipment Deductions & Bonus Depreciation

What is IRS Section 179? It allows many small and medium-sized businesses to write off thousands of dollars at the end of the year of the purchase. And you can too by investing in your business’s future growth with up-to-date equipment.

2017 business equipment section 179 deductionsThe deduction limit for IRS Section 179 in 2017 is $500,000 with a $2,000,000 threshold for the total amount of equipment purchased. In addition, Section 179 also offers a “bonus first year depreciation” on qualifying equipment. Section 179 sets the current bonus depreciation at 50% of the cost of new equipment through the 2017 tax year. This means that if you reach the deduction limit of $2 million in equipment purchases, you can still take a bonus depreciation on the rest. Bonus depreciation only applies to new equipment and doesn’t occur every year, so make sure you take advantage of it!

We have a huge number of new and used business equipment that qualify for Section 179. Some of our solutions include high density shelves, automated vertical lifts and carousels, compact pallet racks, and much more.

You can also shop online at our partner, StoreMoreStore, for a variety of solutions available for immediate purchase.

Contact Us for More Information

Southwest Solutions Group® wants to help you make sure you get all of the tax deductions you qualify for this year. We can help you find qualifying equipment before time is up. To find out how we can help, call us at 1-800-803-1083 or send us a message today.

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NCHIP Government Grants for Criminal Record Scanning

NCHIP Government Grants for Criminal Record Scanning

NCHIP grants for criminal record scanning Do you know about the National Criminal History Improvement Program (NCHIP)? The grant, as established by the Bureau of Justice Statistics (BJS), “provides direct awards and technical assistance to states and localities to improve the quality, timeliness, and immediate accessibility of criminal history records and related information.” The program intends to ensure the accurate and immediate access to criminal records used in law enforcement, including sex offender registries, firearm purchases, felony convictions, warrants, records of protective orders, convictions involving domestic violence and stalking, drug arrests and convictions, mental health adjudications, and others. Automating these records will also reduce wait times for gun purchasers with no criminal records.

NCHIP Eligibility

“Eligible applicants are limited to the agency designated by the governor in each state to administer the NCHIP program and federally recognized Indian tribal governments (as determined by the Secretary of the Interior).”

NCHIP Program Goals

  • To make more records available to the National Instant Criminal Background Check System (NICS)
  • Updating and automating case outcomes in state records and the FBI’s Criminal History File
  • Converting manual records to electronic records in accordance with CJIS policies
  • Establishing more effective accuracy and information quality controls
  • Converting juvenile records to the adult system
  • Upgrading equipment where appropriate to improve availability of data
  • Developing access to data on persons prohibited from firearm purchases under the Gun Control Act (18 U.S.C. Section 922)
  • Participation in the FBI’s Identification for Firearms Sales (IFFS) program
  • Reduce delays for law-abiding gun purchasers
  • Comply with requirements for NICS record-keeping and transaction status reports
  • Establish electronic interfaces or information exchanges to provide a complete data review in connection with background checks
  • Automatic criminal record databases
  • Full participation in the III and National Fingerprint File (NFF), including adoption and implementation of the National Crime Prevention and Privacy Compact
  • Synchronizing records between the state and the FBI
  • Developing software and hardware to enable electronic access to state records

How to Apply

Applications must be submitted through www.Grants.gov. We can help you find an experienced grant writer to assist you in the application process.

How We Can Help

  • We can help you find a grant writer to assist you
  • After the grant process, we can help you complete your record scanning and digitization goals
  • CJIS compliant digital scanning of criminal history record jackets
  • CJIS compliant staff, scanning process, and scanning facility (or on-site at your location)
  • High speed, large volume scanning equipment (400 pages per minute)
  • High quality on-site color scanning
  • Contracts with experienced grant writers for your NCHIP application

Contact Us for Criminal History Improvement Record Scanning

Southwest Solutions Group® provides on-site CJIS compliant criminal history record scanning and digitization. We will even scan, index, and upload a box of your records for free so you can try our services before you buy. For more information or to speak with a scanning specialist, call us at 1-800-803-1083 or send us a message today.

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Pull-Out Patient Room Hallway Supply Cabinets for Hospital PCU Storage

Reducing HAIs with Hallway Supply Cabinets

pull-out patient room hallway supply cabinetsHospital-acquired infections are a huge risk for patients, but they are unfortunately difficult to control. In addition to general standards, each risk group or procedure may require very specific measures to prevent infection. Hospitals go to great lengths to protect their patients, but specialized storage solutions can help make their jobs easier and patients safer. Jim Deller, our healthcare storage specialist, recently helped a hospital’s Progressive Care Unit (PCU) achieve this goal with pull-out patient room hallway supply cabinets. The solution is extremely effective and surprisingly simple. It also provided the additional benefit of organization and space savings.

Quick & Safe Patient Supply Stock Storage

Before the supply cabinets, the hospital stored patient supplies and medical items in a central storage room. Nurses spent a lot of time going to and from the supply room to patient rooms. This may not seem like a big deal, but nurses know better. The extra time spent traveling and looking for supplies quickly adds up and takes time away from valuable patient care. Additionally, nurses and supply technicians have to enter and leave the patient rooms for every transaction. This increases the risk of patient infection, especially for patients recovering from operative and other invasive procedures.

hospital pcu patient supply exchange hallway cabinetsThe PCU installed 64 pull-out supply cabinets, one for each patient room over two floors. The units store the specific medical supplies each patient needs. From the hallway, the supply chain staff stocks the units on a daily basis and caregivers access the supplies from inside the patient room. Since supplies are brought to the point of use and only loaded from the hallway side, the risk of infection is reduced. No one except the patient’s caregivers has to enter the room and potentially spread bacteria. Each side of the cabinet has a touchpad lock to prevent unauthorized access.

Because Deller worked closely with the hospital designer and architects, they were able to design a solution that meets every need. We have a variety of standard solutions just like this one, or we can help you design a custom system.

Contact Us for Pull-Out Patient Room Hallway Supply Cabinets

Southwest Solutions Group® provides pull-out patient room hallway supply cabinets to all types of hospitals and healthcare facilities. We will also provide you with a free consultation to determine your exact needs and specifications before the design process begins. For more information or to speak with a healthcare specialist, call us at 1-800-803-1083 or send us a message.

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NJPA Earns UT System Accreditation as Group Purchasing Organization

UT System Receives National Joint Powers Alliance Accreditation

national joint powers alliance njpa purchasing groupAs of August 1, 2017, all 14 institutions within the University of Texas System now have access to over 200 vendor contracts through National Joint Powers Alliance (NJPA). Now, this program allows UT Systems to ensure its institutions use contracts from Group Purchasing Organizations (GPOs) who meet quality controlled standards.

NJPA aims to provide members with quality programs and services through a business and service alliance between buyers and suppliers who are legislatively qualified agencies. Basically, NJPA ensures you get the best bid according to your needs without the time-consuming task of slogging through poor quality contracts. The NJPA Board of Directors review and award all bid contracts competitively solicited across the nation.

Southwest Solutions Group® offers a wide variety of business efficiency products and services available on NJPA contracts. A few of our solutions include vertical lift modules and carousels, high-density shelves, document scanning services, and more.

NJPA Contract Advantages

  • Access to competitively bid contracts procured by a municipal contracting agency
  • Nationally leveraged, high-quality prices and services
  • No-cost membership
  • Nationally acclaimed and recognized vendors (including Southwest Solutions Group)
  • Time and resource savings
  • Annual independent audit conducted to ensure continued quality of agencies
  • Joint Powers Agreement means your municipality is an owner and member
  • You become a represented participant in the bidding process

Contact Us

Southwest Solutions Group® provides design and installation services for storage and business efficiency products and services available on NJPA contracts. We will also provide you with a free consultation to determine your needs and specifications before you buy. For more information or to speak with a specialist, call us at 1-800-803-1083 or contact us today.

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Help! I Need More Office Space | Space-Saving Storage

How to Improve Your Office Space Usage

Office space: it’s a big problem for many businesses today. Workplace needs are only increasing, but many businesses can’t afford to expand or lease extra space. Employees feel cramped at their desks and dread sorting through small, disorganized areas for items they need. An uncomfortable workplace leads to decreased morale and productivity.

Luckily, you can implement plenty of easy and cost-effective solutions to save space in your office without expanding or leasing. By simply organizing your office, you’ll discover so much space that you weren’t using efficiently before. These storage solutions can help you give your office a new look and a new level of usability to promote productivity among employees.

High Density Storage

office space savings high density shelvingHigh density storage is an increasingly popular solution across nearly every industry. If you have a lot of shelving, this is a great alternative. Think of how much space you could save if you got rid of the aisles between every row of shelves. This would easily cut your space in half. High density storage does exactly that, converting your empty space into productive space. Click here to learn more about high density shelves and watch videos about how the system works.

Sliding Shelving

sliding shelving space saving office storageIf high density storage isn’t in your budget, sliding shelving is a great solution for smaller spaces. The shelves are mounted on tracks and slide back and forth instead of using aisles. Click here to view sliding shelves and buy them online.

Rotary Cabinets

These cabinets provide two-sided storage and are a perfect alternative to lateral file cabinets, which quickly eat up space. The cabinets revolve 360° for double the amount of storage in the same space as conventional file cabinets. Click here to shop for rotary cabinets online.

Mailroom Sorting Modules

Mailrooms can get messy fast. Mail sorting modules and mailroom casework help you organize your materials and encourage productive workflow at the same time. Click here to shop the huge variety of mailroom furniture solutions available online.

Portable Workstations

Maybe cubicles take up most of your floor space, or you’re running out of room to accommodate employees comfortably. Employees may not even use all of the cubicles you have available, which just wastes more space. Portable workstations fold up into a small profile and fold out again just as easily when they’re needed. This makes setting up collaborative meeting spaces or extra cubicles fast and easy. When you’re done, simply fold them away. Click here to learn more and watch how the portable cubicles work.

Contact Us About Office Space Saving Storage

Southwest Solutions Group® provides design and installation services for all of these office space solutions and more. You will also receive a free consultation before you commit to buying anything. For more information or to speak with one of our storage specialists, call us at 1-800-803-1083 or send us a message today.

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Buy Lockers Online at StoreMoreStore in Steel Metal Wood

Buy Lockers Online

buy lockers online at storemorestoreNeed lockers? Now you can buy lockers online from our affiliate, StoreMoreStore, which provides you with the best deals on a wide variety of unique storage equipment for practically any application. Whether you need steel, metal, wood, plastic, or whether you’re storing personal items or weapons, we can help you find a solution that fits your exact needs.

For example, here are some lockers available to buy online at StoreMoreStore:

Steel & Metal Lockers

Great for all-purpose storage and are available in a wide variety of heights, widths, and tiers. With multiple configurations, the lockers easily store personal items or hanging garments.

Wood Lockers

When aesthetics are a priority, wood lockers offer a professional look and durable, secure storage at the same time. The clean wood laminate finish is great for use in universities, lounges, offices, hotels, and more.

Keyless Lockers

steel metal wood lockers buy online storemorestoreYou can also configure most lockers with digital keyless locks, if you wish. This eliminates the need for manual key management, which takes up time and resources. It also eliminates the need for physical keys, which are liable to become lost or stolen.

Backpack Lockers

These lockers come with charging capabilities for laptops, cell phones, and other electronics. Vented sides allow air to flow through the locker and prevent electronics from overheating during storage.

Cell Phone Lockers

Cell phone lockers are great for storing smaller items such as phones, tablets, wallets, and keys. The cubby design offers the perfect amount of space for temporary storage of these personal items.

Firearm Lockers

A wide variety of weapon and ammunition storage lockers are available, including wall mounted lockers, long gun lockers, and trunk storage compartments. Allow users to quickly store and secure their weapons outside of prohibited areas or provide officers with a quick way to store and retrieve weapons.

Stainless Steel Lockers

Stainless steel lockers are a popular solution for applications in healthcare, laboratories, sanitary areas, and food processing due to their ease of cleaning and corrosion resistance. The stainless steel construction also prevents the growth of mold, bacteria, and rust.

Plastic Lockers

Plastic lockers are made from high-density polyethylene (HDPE), a lightweight but durable material. They are often used in pool areas, hospitals, outdoor areas, and changing rooms due to their resistance to chemicals, weather, impact, mold, and mildew.

Ventilated Lockers

With diamond perforated doors and sides, the ventilated lockers provide aerated storage that promotes airflow to keep items dry and odor-free. This makes them great for storing uniforms, gym clothes and bags, law enforcement vests, swimsuits, and other belongings that may be damp during storage. Due to security and ventilation combined with visibility, they can also be used for storing chemicals

Duty Bag Lockers

Duty bag lockers are designed for oversized storage. You can store all types of bulky and heavy items that don’t fit in conventional lockers like duffel bags, suitcases, gym bags, and more.

Rust Proof Lockers

A galvannealed steel construction and powder coat finish prevents rust from building up on these lockers, which are ideal for outdoor and high humidity areas due to their additional weather resistance.

Buy Lockers on StoreMoreStore

Even more types of lockers are available online. Visit StoreMoreStore to buy lockers online today, or contact us if you need additional assistance. We would be happy to help you decide what solution is right for you.

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Reuse Shelving for High Density Compact Mobile Storage

Reuse Shelving for High Density Mobile Systems

reuse shelving high density storage systemsYou might have noticed by now that high density shelving is more common than ever in every type of industry. We’re staunch supporters of this trend, of course. However, we also understand that making room in your budget just isn’t possible for everyone. Because everyone’s budgetary needs are different, the high density mobile carriages are designed to reuse shelving that’s already in your office—even if it’s from a competitor.

We can mount almost any type of used shelving or cabinets on the mobile carriages. This is also a smart option if you’ve never used high density shelving before and want to try it out before committing to a new system. In the future, you can easily exchange used for new shelving. We want to make sure your mobile shelving is fully worth the investment. Whatever your needs are, we will work with you to find a solution that best fits your needs.reused equipment compact mobile shelving

Additionally, we also offer pre-owned high density shelving. Buying pre-owned or reusing your shelves are a great way to save on costs. When you reuse shelving or buy used, you can also do your part to prevent waste and promote environmental friendliness. You could also lease a high density system instead of buying one outright. Click here to see more about buying vs. leasing equipment.

Contact Us About Reused High Density Shelving

Southwest Solutions Group® provides high density design and installation services with reused or new shelving. We will also provide you with a free consultation to determine your exact needs and specifications before the design process begins. For more information or to speak with a high density specialist, call us at 1-800-803-1083 or send us a message.

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Pass-Thru Nurse Servers Patient Room Supply Exchange

An Efficient Patient Supply Stocking & Re-Stocking Solution

pass-thru nurse serversNurses and supply technicians face many challenges, with patient supply management just one of them. The pass-thru nurse servers are a complete solution that eases supply management so staff members can serve patients faster. The through-wall design also allows staff to exchange supplies without having to enter the patient’s room. Medical supplies, linens, medications, bandaging, and other items can all be stored and exchanged within the servers quickly, with multiple options available depending on your needs.

Nurse Server Patient Supply Advantages

While many hospitals use built-in millwork servers, they aren’t usually designed with hospital staff’s organizational needs in mind. That’s because a “one size fits all” solution doesn’t work for most hospitals. A millwork manufacturer generally won’t take into account the unique needs of hospital staff with regard to stocking and re-stocking supplies quickly and without disturbing the patient, security, and ease of use.

patient supply cabinet nurse technician serversThe pass-thru nurse servers are a “kitted” solution from the manufacturer and delivered ready to install into cavities in each patient room. When nurses or supply staff need to re-stock or retrieve supplies, simply pull the cabinet out from the wall without entering the patient’s room. Users can also access the server from within the patient room, as the cabinet slides in both directions. Once a patient is discharged, simply swap out the trays with fully-stocked supplies. The servers also meet fire code compliance when pulled out into the hallway.

You can easily customize the servers with bi-directional trays, shelves, linen hampers, and locking medication drawers. Just let us know what you want, and we can make it happen. The servers are also completely antimicrobial to assist in your efforts of preventing the spread of bacteria and HAIs.

We also provide mobile versions of the pass-thru nurse servers for quick supply transport anytime and anywhere. For security, we also provide a variety of locking options including key locks, keypad locks, and RFID locks. Click here to see an informational video about the nurse servers.

Contact Us About Pass-Thru Nurse Servers

Southwest Solutions Group® provides design and installation services for pass-thru nurse servers. We are dedicated to helping your hospital achieve sustainability and patient safety initiatives. For more information about our healthcare products and services, call us at 1-800-803-1083 or send us a message today.

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Ceiling Mounted Garment Racks Provide More Space for Clothing Donations

Overhead Storage Increases Space for Clothing Donations

ceiling mounted garment racksWomen Giving Back, a Virginia-based nonprofit started in 2007, is dedicated to providing clothing to homeless women and children. By providing appropriate and professional clothing, WGB hopes to help homeless women enter the workplace and their children go to school. However, they were running out of room for clothing storage. To solve their space issues, WGB turned to Southwest Solutions Group® with Lift and Store® to find a way to increase their capacity with ceiling mounted garment racks.

“We have a boutique-like setup in the front of the operation to provide a dignified feel to the process,” said Terri Stagi, President of WGB. “Our warehouse is controlled chaos while out volunteers sort through mounds of clothing, shoes, and accessories for our clients.”

Over 100 women attend the store openings two times per month. Overall, the group distributes more than 500,000 items to over 50,000 women and 15,000 children in crisis in the past ten years. And their program continues to grow. In 2016, WGB opened an expanded store to accommodate their increasing growth. Even with a larger building, they found that managing their clothing storage was a huge challenge.

Facilitating Growth by Storing Vertically

overhead ceiling garment clothing liftInstead of using up their valuable floor space, Craig Crock at Southwest Solutions Group® suggested that they think vertically. Ceiling mounted garment racks store clothing above the back room, allowing a significant increase in storage space without any building expansion.  With the push of a button, the lift brings racks of clothing down to floor level for retrieval. When the user is done, they simply push another button to raise the lift back to ceiling level. The lift stores over 250 pieces of clothing, and WGB recently ordered another to store even more. Since the garment lifts are modular, it’s easy to adjust and expand the system. See more here.

Now, Stagi says that WGB’s goal is “to serve double the women and children in 2017, and the garment racks will help us exceed that.”

Contact Us About Ceiling Mounted Garment Racks

Southwest Solutions Group® provides space-saving storage solutions for applications just like this one. We are a turnkey solutions company. This means we will work with you to determine how our solutions will integrate with your exact needs. To ensure we’re the right choice for you, we’ll provide you with a free consultation before you commit to anything.

For more information or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.

To make a donation to Women Giving Back, please call 703-554-9386 or visit womengivingback.org.

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