Informal armory logs create blind spots. Weapon Tracker gives police departments and sheriff’s offices a single place to control issues, returns, assignments, ammo counts, and required certifications, so every officer leaves the armory with the right gear and a clean audit trail.
Missing or mismatched assignments that undermine accountability
Inaccurate ammo and magazine counts that slow inspections
Manual checks for expirations, certifications, or “OK to ARM” status
Range day chaos with paper lists and after-the-fact reconciliation
Verified Issues and Returns: Authenticate personnel, confirm required certifications, and capture
Serialized and Quantity Tracking: Track weapons and gear by serial number, and manage ammo or consumables with accurate increment and decrement controls.
Live Inventory Views: See who has what in real time, including what is due, overdue, or pending maintenance.
Mobile and Armory Ready: Use desktops in the cage, tablets on the counter, and mobile scanners at the range or in vehicles.
Check an officer’s profile, confirm “OK to ARM” status, and issue required weapons and duty items in sequence. The system validates prerequisites, surfaces expirations, and records the handoff with PIN, fingerprint, or signature, then mirrors the process on return with the same accuracy and speed.
Keep quantity items accurate without tally sheets. Scan shelf or bin barcodes to decrement during issue and increment on return. Reconcile range consumption quickly with expected versus located results and exception reporting for shortages or over-issues.
Configure rules to match your policy. Flag expiring qualifications, medical clearances, or training dates before gear leaves the armory. Display assigned duty items with photos for quick visual confirmation, and record approvals when supervisors need to sign off.
Run rapid inventories with handhelds, tablets, or phones. Record test firing, cleaning, and inspections as completed tasks. Sync assignments, ammo usage, and maintenance from the range back to the armory so records stay audit ready.
Automated reminders keep inspections, cleaning, certifications, and test firing on schedule. Create tasks, route them to the right people,
and capture completion and approvals, all written to the audit trail.
Deploy on premises or in the cloud to fit IT requirements. Use barcode or RFID based on armory layout and read ranges. Integrate with access control, mobile devices, and existing dashboards so the armory team and command staff see accurate status without double entry.
Local Municipalities: City departments that need real time visibility, authenticated handoffs, and accurate ammo counts for audits and officer safety. Aligns to existing counter workflows without slowing roll call.
Sheriff’s Offices: County agencies operating across multiple buildings, vehicles, and ranges. Rapid inventories, barcode or RFID reads, and
automated reminders keep gear moving
correctly and deter unauthorized issues.
Government Agencies: Units that require configurable security checks, detailed audit trails, and integrations with access control and mobile devices. Scales across sites while enforcing policy and certification rules.
Crime Labs and Forensic Units: Precise control of serialized test weapons and assigned gear, with verified handoffs and complete custody records that protect integrity during analysis and testimony.
Armory rollouts work best when the plan fits your shift rhythm and range schedule. Here is a practical path we follow with police departments.
Readiness Review: Tally weapon types and counts, magazines and ammo, assignment rules, and your duty gear matrix. We also note policy checkpoints that must be enforced at the counter.
Data and Tagging: Import serials from your RMS or spreadsheets, apply barcodes or RFID to weapons and bins, and label shelves, racks, and range lanes for clean location control.
Workflows and Safeguards: Map issue and return sequences, certification and “OK to ARM” gates, supervisor approvals, and overdue rules so the system mirrors your policy.
Pilot and Training: Run a short pilot with one precinct or unit, shadow a range day and a patrol shift, and deliver hands-on counter training for armory staff.
Go Live and Support: Stand up the counter or kiosk, sync duty rosters, enable dashboards for command staff, and schedule quarterly health checks with your team.
If you want a clear picture of how this would look in your armory, start with a live walk through. Check out Southwest Solutions Group’s Weapon Tracker brochure to see capabilities, or Contact Us to schedule a demo and on site review.