If you built your file room around GBS Netlabels or similar color coded labeling software and now feel pushed into an expensive online “pay per label” platform, you are not stuck.
For records managers, that means:
Higher software costs
Extra “pay per label” click fees
Proprietary label stock and limited options
For years, GBS NetLabels and similar file labeling software made it easy to create color coded labels for end tab file folders in healthcare, legal, government, and corporate records rooms. Entire filing systems were built around these color coded labeling schemes.
Recently, a lot of those users have been pushed toward web based platforms that:
Charge for access to the software
Charge again every time you print a label
Lock you into proprietary stock and pricing
If you are looking for a cheaper option for NetLabels or a less expensive option for Tab quick, you are not alone.
Virtual Labels is a virtual labeling system that works as a drop in Netlabels and Tab quick alternative.
You pay once for the file labeling software, then you can:
Print unlimited color coded labels
Use your own compatible laser printer
Design one piece strip labels that match what you use today
In real budgets, that usually means roughly the same value and performance for about half the total cost of the click based systems.
The biggest fear with switching file labeling software is losing your color scheme. Virtual Labels is designed to match what you already have:
Tab quick and other internet click models
Smead color bar and smeadlink layouts
Colorflex labeling system formats
Colorflex labeling system formats
You keep your end tab folders and your shelving. Staff still read file numbers the same way. You just move that design into a virtual labeling system that does not charge you by the label.
Here is the quick shopping list for a Netlabels style replacement:
Most conversions from Netlabels or Tab quick style systems follow the same quick path:
Pick your replacement
Virtual Labels for Netlabels or Tab quick
ColorBar Labeling System for Smead color bar
Match your format
Recreate your current label size, colors, and one piece strip layout in the new software.
Test and roll out
Print a small batch, compare to your existing labels, then roll it out to the rest of your file room.
If you want help mapping your current system into the new virtual labeling system, Southwest Solutions Group can walk you through it.
If your current color coded labeling software now charges you for every click, you have options.
With Virtual Labels and the ColorBar Labeling System from StoreMoreStore, you can:
Use a proven Netlabels file labeling software alternative
Keep your existing color coded label design
Get roughly the same value for about half the cost
Print unlimited labels without click fees
Start here:
If you need help choosing the best path or planning your conversion, contact Southwest Solutions Group and we can help you design the right approach for your records room.