When the chain of custody is on the line, “good enough” tracking is not enough. Evidence Tracker gives police departments and sheriff’s offices real-time visibility, tight access control, and end-to-end audit trails so seized property and evidence are always accounted for, from intake to final disposition.
Why Agencies Choose Evidence Tracker
-
Configured to your workflows, data fields, security rules, and reports, with proven deployments since 2006.
-
Maintains an auditable chain of custody for every view, move, or transfer through disposition.
-
Rapid inventories and find-it-now tools reduce time spent searching and improve accountability.
-
Turnkey delivery that includes software, hardware, tags, and services, with long-term support.
How It Works
Evidence Tracker is the command center for property and evidence. It can run on your on-prem servers or be deployed in the cloud on leading platforms like Azure or AWS. Hardware is installed and benchmarked against performance metrics, and barcode or RFID tags are provided and validated for your item types.
Location and Inventory, In Real Time
-
Tag storage areas, cabinets, shelves, bins, pallets, or floor zones with barcodes or RFID so items
are tracked to precise physical locations. -
Use mobile scanners and tablets for fast inventories, close range barcode reads, or long range RFID detection. The cold, warm, hot indicator and audible beeps help you home in on missing items.
-
Monitor large impound yards or outdoor storage with long range technologies that cover hundreds of feet.
Security and Compliance Built In
-
Enforce who can receive or handle evidence with photo lookup, fingerprint, or PIN authentication, plus electronic signatures for transfer of custody.
-
Trigger alarms, lights, camera recording, and software, SMS, or email alerts if items approach restricted zones or exits without authorization.
-
Integrate with access control systems, surveillance cameras, and signature pads to protect evidence at all times.
-
Verify narcotics weights with connected digital scales.
Proven Tech Ecosystem
Solutions are designed collaboratively with your team and delivered as a complete package. Configuration is rapid, hardware is benchmarked, tags are validated, and ongoing support is provided for the life of the system.
Who Is It For?
-
Local municipalities: City police departments need real time location, fast inventories, and airtight chain of custody for audits, court deadlines, and public records requests. The system aligns to existing intake and disposition workflows without slowing daily operations.
-
Sheriff’s offices: County agencies manage high volumes across multiple buildings, vehicles, and impound yards. Barcode and RFID tracking, long range reads, and automated alerts help teams find items quickly and prevent unauthorized movement.
-
Government agencies (FBI, DEA, ATF, others): Federal units require configurable security, detailed audit trails, and integrations with access control and surveillance. Evidence Tracker scales across sites and supports strict investigative and compliance standards.
-
Crime labs and forensic units: Labs need precise location control down to shelf or bin, plus verified handoffs with signatures for every transfer. The platform maintains complete custody records to protect evidence integrity from submission through analysis.
Get Started
Getting up and running is straightforward and designed around your operations. Here is what the process looks like from first conversation to go live.
What Happens Next
-
Live demo: See barcode and RFID workflows, mobile scanning, alerts, and reporting in action.
-
Site review: Walk your intake, storage, and disposition steps to map locations, access rules, and hardware needs.
-
Build and timeline: Receive a configuration plan, hardware list, and an implementation schedule that fits your operations.
-
Training and support: Get hands-on training for property staff and ongoing support to keep everything running smoothly.
Ready to modernize your property and evidence room with real time location, authentication, and a complete audit trail from intake through disposition. Read Southwest Solutions Group’s Evidence Tracker brochure to learn more, or Contact Us to schedule a live demo and site review.
