Help Solving Your Records and Information Management Problems

Did you know…?document management software

  • 15% of organizational revenue is spent on creation, management, and distribution of information
  • 60% of people’s time is spent working with information and records
  • 75% of records are still kept in paper form
  • 65% of worker’s time is spent looking for information

If your company is spending this much time and money managing records and information, it’s time for a better strategy. But knowing where to start can definitely be overwhelming.

Fortunately, that’s where we come in. The specialists at Southwest Solutions Group have decades of experience helping companies solve their problems with records and information management. And no matter if you’re just getting started with your RIM program or a seasoned professional looking for some new technologies, we’ve got you covered.

Links to Resources for RIM Help

Here are just a few of our available resources to help you with your records and information management strategies:

Get Help in Person at the ARMA Austin/San Antonio Annual Seminar

If you’re an ARMA member in Texas, you can also come see our IMS Division Director, Anna Stratton, as part of ARMA Austin/San Antonio’s Joint Annual Seminar February 20.

Her 1.5 hour presentation takes place in the afternoon sessions as part of the track designed for professionals getting started with their company’s RIM programs. The topic of the presentation is Presenting RIM to the Executive Team and covers strategic tools RIM professionals will need to develop a business case for an executive audience.

Techniques for Creating a Document Management System

With the proper techniques, your document management system will not just capture, store, and archive your documents; it will also make retrieval faster with indexing tools, export documents to other parties quickly, securely protect documents from unauthorized access, provide audit tracking, and much more to improve the workflow and productivity of your business without the piles of paper.

Our 10 Step Document Scanning Process

If you are wondering what happens when you outsource your document scanning project, then this is definitely for you. A handy infographic outlines the whole process from start to finish.

Why You Need a Records Retention Schedule

As part of your records management system, you should have a records retention schedule because it’s is a major part of regulatory compliance; sets policies in place to make certain that records are kept for the length of time that is legally and functionally required and that useless or inactive records are purged; and makes sure that staff members are regularly following record management and document destruction guidelines.

The ROI of Digitizing Paper Documents

There are several factors to consider when your office is transitioning from paper to digital documents. Return on investments definitely ranks at the top of the list. This article is designed to help you thinking through the best way of digitizing paper documents for your organization. Careful considerations to hard costs and soft costs along with planning which paper documents to convert and when to convert them can make the difference between success and failure.

Why Use RFID Technology for File Tracking

RFID technology allows the capture and collection of data without the need for human intervention, reducing human error that could prove disastrous when dealing with serial numbers or part numbers.

Didn’t Find the Resources You Need?

If you weren’t able to find the resources here that you need to solve your records and information management problems, don’t worry. We can still help you with our consulting services. Just send us a message or give us a call at 1-800-803-1083!

 

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