Archive for the ‘Business Filing and Storage’ Category

Convert Top Tab Folders to an End Tab Filing System for Open Shelving Storage

Why Open Shelving Storage is Better Than Lateral Cabinets

lateral cabinets vs open shelving storageMoving from lateral file cabinets to open shelving storage makes sense – just from space savings alone. Lateral cabinets require extra space to open the drawers, and they waste vertical space. On the other hand, as Smead points out, “Consider how many typical folders (about ¼ inch thick) will fit in a 6 foot by 24 foot filing area: four drawer lateral file cabinets – 8448 folders; seven tier open shelving – 15,232 folders.”

Problems Converting Top Tab Folders

But to make the most of open shelving, you need to use an end tab filing system – which means converting your top tab folders. This is where resistance comes in. Your bosses don’t want to have to buy all new folders. Or take the time to physically remove documents out of one folder and put them in a new folder.

Converter Tabs Easily Create an End Tab Filing System

So what can you do? If only there was a simple, cost-effective solution for converting your tab top folders to an end tab filing system. Oh wait…there is! Converter tabs.

Each converter tab is made from durable 14pt manila stock with dual 1.5″ self-adhesive strips for enhanced durability. These heavyweight tabs adhere to any size file folder, jacket, wallet or red rope pocket, offering you the best solution for converting your folders.

Since the converter tabs fit in your existing folders, you’ll save money on supplies. And employees won’t need to waste their time physically moving each and every document within the folder. All they have to do is apply the converter tab.

top-tab folder converter for an end-tab filing system

Benefits of the End Tab Filing System & Open Shelving

Once you’ve made the switch to an end tab filing system, it’s easy to start using and reaping the benefits from open shelving.

  • Takes up 1/3 of the space of lateral file cabinets
  • Is easier for employees to access files
  • There’s no twisting or turning to search through stored files
  • Employees can find what they’re looking for faster
  • Reduces instances of misplaced files
  • Less time is spent opening and closing drawers

Where You’ll Find Converter Tabs and Open Shelving

If you are ready to make the change to an end tab filing system, you’ll find the converter tabs you need online from our partner StoreMoreStore. You’ll also find a wide selection open shelving for letter size folders, legal size folders, and binders. For more information on converting tab top files or to answer any questions, please give us a call at 1-800-803-1083 or send us a message.


High Security Automated Cabinets Provide Controlled-Access Asset Management

High Security Automated Cabinets

Manually managing items every day is a time-consuming process that wastes human resources. Items need to be checked in, signed off, checked back in, and be fully accounted for; human error and the sheer difficulty of manual management leave items vulnerable to loss or theft.  High security automated cabinets provide a solution with controlled-access asset management that keep stored items secure and accounted for all without the need for manual management.high security automated cabinets

The high security automated cabinets are ideal for virtually any asset storage application, and are often used for storing items such as jewelry, small firearms, pharmaceutical drugs, keys and media, and much more. Each item is secured within an individual compartment in the drawers. The users simply identify themselves using biometric fingerprint, proximity card, or username and password, chooses the item they’re retrieving on the LED touchscreen, and takes the item from its compartment, which pops open automatically. Users can only take items they have been authorized for ahead of time, and every transaction is recorded on a dedicated wireless camera for viewing at any time by the system manager. The whole process only takes about ten seconds, and is leaps and bounds more secure than manual management of items. Alerts can be sent to the user and system manager if items are not returned on time for an extra measure of security.

Though the automated cabinets themselves are a fairly new concept, they have already been installed in many areas of business and helped achieve efficiency and security goals. Here are just a few of the applications they have been used in so far.

Securing & Managing Security Guard Firearms

A business facility needed a better way to store, assign, and track the firearms of forty-seven security guards. Done manually, it required 24 hours of manager supervision to take out each firearm, sign it off, and make sure every firearm was returned by the end of each guard’s shift. This tedious process was eliminated with the installation of one high security automated cabinet with five drawers and 54 compartments in total. Now, every firearm is automatically tracked and verified without the need to manually sign for weapons. Click here to read more about this application.controlled-access asset management

Automated Key Management System

An organization was having trouble manually storing and tracking over 600 of their highly sensitive keys. Keeping track of them was time consuming, a waste of human resources, and virtually impossible, but it needed to be done somehow as the keys require constant management. With just one of the high security automated cabinets with six drawers (and the ability to add more later on), key management suddenly went from a stressful endeavor that left them vulnerable to a variety of risks to a very easy and secure task. Click here to read more.

Automated Lockers for Personal Items

A military defense system integrator needed a way to store and secure personal items for about 1,000 suppliers and guests to their facility every day. They needed a way to store a wide range of items, such as laptops, cell phones, firearms, and USB disks safely without requiring the constant presence of supervisor. Previously, their manual management of these items took four minutes per transaction; with the installation of two high security automated cabinets, each transaction now takes about fifteen seconds. The company even managed to save $120,000 per year with the installation of the two cabinets. Click here to find out how.

Tired of Manual Asset Management?

Interested in a storage and asset management system that saves you time and money? Southwest Solutions Group offers design and installation services for high security automated cabinets to all types of businesses, and we will even provide you with a free consultation to determine your exact needs and storage specifications before our design process begins. Contact us today or give us a call at 1-800-803-1083 for more information.


How to Add Privacy to Your Open Plan Office

open plan office designs lack privacyWhen you take a look inside some of the country’s top companies, you see rows of employees plugging away at their computers. You see gorgeous glass offices that exude daylight. You see cool lounging areas filled with bright colors and comfy furniture.

What you won’t see are dark walls, closed doors, wood finishes, or big offices. Move over old corporate America; there’s a new kid in town. And who is that new kid? The open plan office.

The Biggest Complaint About Open Plan Offices

Open plan offices have done a lot of good for employees. Studies have shown employees are happier when there is more daylight and they can freely collaborate.

But there is one major complaint about the open plan office: no privacy!

When Privacy Matters in Your Office

Sharing a small workspace with your coworkers is great when you want to collaborate, but what about when you need to have a personal conversation. It’s not very exciting to talk to your doctor’s office in front of your coworkers; nor do they want to know the details of your blood work.

And it’s even more painful when you’ve screwed up at work and get called into the boss’ office – and that entire office consists of glass walls. It’s always so nice when everyone can both see and hear your boss reprimanding you…not.

The reality is that open plan offices are here to stay. But instead of telling employees to just deal with the lack of privacy, it’s a chance for you to flex your creative muscles and think of ways to adapt.

Try Different Wall Material Solutions

increase office privacy with frosted glass wallsOne place to start is with the walls. Instead of using clear glass, think about other options. Could you use a frosted or textured glass instead? Does the entire wall need to be clear glass or can you just have a portion of the wall made from clear glass?

If you are using movable or demountable walls, making these adjustments to your design should be easy. And it’s especially easy with demountable walls to change out panels. That way you aren’t committed to just one option.

Find Out How Employees Get Work Done

Another solution is to take the time to find out how people are really working. Would some employees benefit from working at home? Could you incorporate a designated work area just for sales reps that are constantly in and out of the office?

For example, sales reps are rarely in the office. Most of the time, they’re out meeting with clients or attending events. On the rare occasion they’re in the office, does each sales reps need their own space or can they share?

If they can share a space, you can have a certain amount of private office space dedicated for sales reps. Each rep can put in a request to book the space when they need time in the office.

This solution gives sales reps the privacy they need to make calls and have meetings, instead of putting them on the floor with everyone else. It also reduces the number of private offices you need if the sales reps are sharing the space. And if a sales rep isn’t using the space, you can offer up for employee meetings.

A flexible furniture solution allows you to do many different things in just one room. If you are making private rooms, use mobile workstations that can be connected together to create different types of space.


There’s no doubt the open plan office is here to stay, but the lack of privacy doesn’t have to. Investing in creative solutions like different wall materials or taking a closer look at how your employees get their work done are just some of the ways your business can adapt.

And if you need help implementing or finding additional solutions to make your open plan office more private, we’ve got your back. Give us a call at 1-800-803-1083 or send us a message explaining your issues, and we will help you find the right solution.


A Short Guide to Under Carpet Raceways & Floor Mounted Wireways

under carpet raceways power data connectivityRaceways and wireways bring power, data, and communications from the wall to the interior of your building through the floor, but without the expense of core drilling, trenching or floor boxes. There are two main ways this is accomplished: under the carpet or mounted to the floor.

What are Under Carpet Raceways?

Under carpet raceways have a flush profile to offers the power and connectivity you need in virtually any situation. The raceway combines an extruded aluminum central wireway flanked by ultra-low sloping floor transition ramps and an array of accessories and options. Not only is the under carpet raceway strong and adaptable, but it complies with ADA requirements. When visual appeal, flexibility and budget is important, under carpet raceways are your best option. (Click here to see how other companies have used under carpet raceways)

What are Floor Mounted Wireways?

Floor mounted wireways install directly on top of any type of flooring to give you access to power and technology in open spaces. Extremely durable and discrete, these wireways offer a large range of power, AV, telecom connectivity options. When speed of installation, adaptability, and price are essential factors in your project, floor mounted wireways are the solution you need. (Click here to find out more about floor mounted wireways)

Where Can Raceways & Wireways Be Used?

floor mounted wireways connect dataUnder carpet raceways and floor mounted wireways can be used in a variety of places within your office building. Here are just a few examples.

Training Rooms

Whether it’s in a formal training room or conference room, your employees will need access to power and technology connections. Floor mounted wireways coupled with a modular receptacle power system give your employees what they need to focus on learning instead of connectivity. These systems seamlessly integrate into the flooring to keep your training room looking sharp and professional.

Employee Workstations

Today’s workplaces are densely packed with benching systems, cubicles, and desks. And employees need to connect their devices. Under carpet raceways provide robust cabling access and connectivity without getting in the way of people or the overall office design.

Waiting Rooms

No one likes to wait, so most people bring smartphones, laptops and tablets. So when you offer people a solution for connecting their devices, you’ve just made their lives a little easier. The raceways and wireways are designed to carry not only power for recharging technology, but also Ethernet and other telecommunications ports.

Contact Us for More Information on Raceways & Wireways

Southwest Solutions Group® provides design and installation services for under carpet raceways and floor mounted raceways. SSG will even provide a free consultation to determine your exact needs before the design process begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.


Automated Vertical Shuttles: Better Inventory Storage Infographic

Better inventory storage is essential for any business. As part of a LEAN plan, improving your storage area creates efficiencies in every aspect of your business – from employee productivity and satisfaction to space management and overhead costs. And this doesn’t just apply to manufacturing facilities. Industries like healthcare and automotive have many of the same needs for LEAN initiatives and better inventory storage.

Adapt Your Storage to Today’s Fast Paced Culture

One of the most significant changes you can make is to invest in the right storage system. While the old racking and shelving systems may have worked in the past, they just don’t cut it anymore in today’s fast paced, instant world. People want items shipped to them overnight, doctors need medical supplies on-hand for surgeries, and cars need to be repaired yesterday.

Automated Vertical Shuttles Make Necessary Changes to Your Storage

The next step in storage is automation. And the best solution for automating your storage is vertical shuttles. The infographic below illustrates why vertical shuttles are the best solution for your inventory storage.

automated vertical shuttle inventory storage infographic

Gain Efficiencies in Every Area of Your Business

The numerous benefits of automation with vertical shuttles include:

  • Saving up to 85% of floor space compared to tradition shelving
  • Reducing picking labor up to 2/3
  • Improving picking accuracy by as much 99.9%
  • Interfacing picking with inventory management software
  • Managing inventory to eliminate stock-outs and reduce stock levels
  • Reducing bottlenecks and improve the flow of materials
  • Securing inventory from unnecessary losses
  • Reducing worker safety claims and enhancing ergonomics

Are You Ready to Take the Next Step?

If you want to learn more about vertical shuttles, we can help. Southwest Solutions Group® has been designing, installing, and servicing automated storage systems for decades. Click here to watch a video and get in contact with the storage expert in your area.