Archive for the ‘Business Filing and Storage’ Category
Hoteling is the Latest Trend Among Businesses
A big trend popping up lately is hoteling, and it is being used by all types of businesses including real estate agencies, consulting firms, law firms, manufacturers’ representatives, telecommuters, and flex-time workers. Hoteling is where employees, especially traveling employees, don’t have a permanent office space, so they reserve a space as they need it. The employee might only be on-site for one or two days to complete their work; then they move on to the next location.
But the problem these companies and employees are facing is what does everyone do with their stuff while they are on-site? An employee might have a change of clothes, tablet, laptop computer, various chargers, important papers, etc. That’s where we can help. We provide businesses with Computerized Day Lockers that are designed specifically for hoteling.
Computerized Day Lockers Designed Specifically for Your Office
The Computerized Day Lockers are more than just a place to keep stuff; they are high quality, aesthetically pleasing product that will enhance the look of your office while providing your employees with the peace of mind to know their valuables are safe and secure. The Smart Day Lockers can be designed to meet your exact specifications. In addition, the lockers come in multiple different finishes including wood, laminate, and wood veneer that can be customized to your liking.
The best feature of the Computerized Day Lockers is the numerous types of locks available. This is what makes our lockers truly unique. You can choose from proximity locks that open and close with an RFID card, bracelet or key; keypad locks that 4-digit code to lock and unlock the locker; or coin operated locks that use a coin as the trigger to open and close the locker. (Learn more about the different locks)
Contact Us for Computerized Day Lockers with Keyless Locks
Southwest Solutions Group® provides design and installation services for Computerized Day Lockers. We will help you every step of the way; planning the type locker you want; helping you choose the right keyless lock; and installing the finished product. Give us a call today at 1-800-803-1083 to speak with a representative.
Solutions to Help Your Business Maximize Space to Save Money
New trends are emerging in the business world – smaller more open office spaces and more people working outside the office. Closed doors and high cubicles are becoming a thing of the past with open communal spaces moving to the forefront. Another piece of the puzzle is the move from paper to electronic documents allowing for more telework. Just see how the General Services Administration (GSA) headquarters were recently remodeled to get an idea of what the office of the future might look like. The remodel enabled the GSA to stop leasing extra building space and cut the average worker’s space in half, which has saved millions of dollars.
Saving space in the business world is not new. In fact, we have been saving businesses space since 1969. So how can your business maximize space to save money? Well you have come to the right place because we have the solution; in fact, we have quite a few solutions!
Let’s face it; paper takes up a lot of real estate in your office. Look around and see how much you have in piles of your desk and stored in shelving. I bet it’s a lot. I’m not suggesting you throw out all of your paper, but it might be time to convert some of those paper documents to digital documents. The digital documents can be used just like paper and they take up a lot less space. Watch this video to learn more about how you can get rid of the paper in your office. Also read this series of blogs that our resident digital document expert, Anna Stratton, wrote.
Condense Your Storage Shelving
Paper isn’t the problem for everyone; any kind of stuff that is stored on shelves or in cabinets can be taking up space in your office. But what is taking up the most space in your shelving? The access aisles. Did you know that the access aisles between each row of your shelves can claim as much as 50% of your office’s storage floor space? Now that you are aware of the problem, we have a solution to condense your shelving – High Density Mobile Storage. Read about the benefits of maximizing your space with High Density Mobile Storage.
Why use boring lateral cabinets that haven’t changed in decades when you can use Electric File Cabinets? The Electric File Cabinets use vertical space as storage space and have the added bonus of bringing stored items directly to you. With its more than 2,700 linear filing inches of letter-sized filing space, the Electric File Cabinets will store the equivalent of approximately 27 lateral cabinets in a fraction of the space. Did you know that Electric File Cabinets are also ADA compliant? Well they are, and you can read more about them here.
Learn More About What We Can Do To Help Your Business Maximize Space To Save Money
Things in the business world are always changing and evolving. How we work is almost as important as the work itself. Our solutions are here to help your business maximize space to save money and become even more efficient as these new trends manifest.
To learn more about what we can do to help, give us a call at 1-800-803-1083 or send us a message.
In Part One, we told you about how using an Oblique Shelf Organizer will help manage files on your desk. In Part Two, we explained how color coded file labels will create an organized filing system that will make retrieving and replacing files faster and increase filing accuracy.
A High Density Filing System for Efficient File Storage
Now, we are going to tell you how a high density filing system can be used for organizing the workplace for productivity. A high density filing system saves floor space, increases your storage capacity, centralizes your filing area, and stores more than just files to create an efficient file storage system for your office.
A High Density Filing System Saves Floor Space and Increases Storage Capacity
To begin organizing the workplace for productivity, you need something to store your files. And not just any something, you need equipment that will save space but be easy to for all employees to access. A high density filing system fits that bill. The high density system will allow you to save floor space because the system removes unnecessary access aisles. The high density filing system rolls together on floor tracks to compact. When you need to access files in the system, just push a button and an access aisle will be created for you. The high density system will save over 50% of your floor space, which means in the same area you can double your storage capacity.
Centralizing Files and Organizing the Workplace for Productivity
The space savings provided by the high density filing system will allow you to create one centralized area for filing, which will improve workplace productivity. The high density filing system will also easily house all of the color coded files you have with the added benefit of being able to see all of the files without having to open drawers. Also, you can store more than just files in a high density system. You can store active files in the middle of the system for quick ergonomic access, store archival record boxes at the top of the system, and store other office supplies at the bottom of the system. Now employees no longer waste time searching for files and supplies because everything is located in one central area. (view more high density filing system photos)
Implementing new filing equipment into your office can be a challenge, which is something you probably don’t want to deal with. Don’t worry the storage and filing professionals at Southwest Solutions Group® are here to help. They are experts in designing and planning high density filing systems since they have been at this for over 40 years! Just give them a call today at 1-800-803-1083 or send them an email to get in touch with the expert in your area.
In Part One, we told you about how Oblique Shelf Organizers with hanging file folder compartments will help you in managing documents on your desk. Now, we are going to fill you in on how you can create an organized filing system and use color coded filing to increase productivity.
Did you know that more than 80% of the cost to maintain paper records is in the personnel time used retrieving and replacing documents in the filing system? Also, one lost or misplaced record will often delay, inconvenience or require work to be redone by more than a dozen people and that the estimated cost of every filing mistake is over $125. Creating an organized filing system will reduce the number of misfiled documents and has a dramatic cost savings to any organization.
Implementing an Organized Filing System with Color Coded Filing
To implement an organized filing system use color coded files. Color coded filing systems assign colored labels to certain key letters or numbers of the file name. Assigning colored labels to key letters or numbers creates blocks of color or color bars when like numbers or letters are organized in your filing equipment.
The color coded filing system will increase productivity in two ways. First, the mind relates to color and recognizes it faster than lettering. Second, the blocks of color make misfiles easier to find and locate. With a color coded filing system, employees will be able to retrieve and replace files quicker and with better accuracy. A great example of how to use color coding is a simple color coded year label that lets you easily find records to purge each year. (view color coded filing photos)
Changing to a color coded filing system can be a lot of work, which is something you probably don’t have time to deal with. Don’t worry the storage and filing professionals at Southwest Solutions Group® are here to help. They are experts in creating color coded filing systems since they have been at this for over 40 years! Just give them a call today at 1-800-803-1083 or send them an email and they will get started creating an organized filing system that will increase workplace productivity in your office.
Also, don’t forget to come back 6/28 and read the third installment of this series on organized filing systems where we are going to tell you about how high density shelving will improve workplace productivity!
3 Ways of Improving Workplace Productivity (Part 1 of 3)
The internet is filled with articles giving you advice on improving workplace productivity. Many of these articles focus on organization and say that you need an organized filing system where employees can find the files they need quickly and easily. That’s great, but I’m guessing you were already aware of that; otherwise, you wouldn’t be reading this article. Wouldn’t it be nice if you could actually find more in depth information on ways to organize your office files, supplies, and documents so that you can improve employee productivity?
Well you’ve come to the right place because we are here to provide you with three tangible solutions for improving workplace productivity and getting organized. The first solution is Oblique Shelf Organizers for managing documents on your desk, the second solution is using color coding to create an organized filing system, and the third solution is adding a high density filing system to improve overall workplace productivity in your office.
Is your desk stacked with papers you printed, folders with handwritten labels, and post-its stuck all over the place? If you’re looking around at your employee’s desks, I bet you see the same thing. How does anyone find anything quickly when a client needs a file or a customer asks a question? When a client calls, you shuffle through piles of papers and folders urgently looking for a document disregarding the even bigger mess you’re creating and once you do find the information, you notice you’ve received new files and documents adding to the mess on your desk that just grows and grows. You need an efficient organizer of managing documents on your desk.
Oblique Shelf Organizers with Hanging Compartments for Managing Documents on Your Desk
An Oblique Shelf Organizer with hanging file folder compartments is a simple cost effective product for managing documents on your desk. The shelf organizer is great because it sits in the overhead compartment in your cubicle to free up space on your desk. The organizer stores files and folders vertically in labeled file compartments and not in piles on your desk. The colored labels are easy to recognize and they are magnified so you can actually read them. The Oblique Shelf Organizers will also easily fit into any bookcase, cabinet, or shelving in your office.
If you are wondering where you can get an Oblique Shelf Organizer, just visit StoreMoreStore and you will be able to find this and many more great products for managing documents on your desk.
Thinking Organization: More Ways of Improving Workplace Productivity
If you can’t wait for the next two blogs about color coded filing and high density filing systems, don’t worry, you can call our storage and filing experts today at 1-800-803-1083 or send an email, and they will tell you all about how these solutions can be used for improving workplace productivity.